What is the school system's rationale for requiring an annual HRA and biometric screening?
The main goal of the KeepWell@Work program is to improve the overall health of our workforce. With the implementation of the CCPS Wellness Initiative, we're encouraging employees to take charge of their health. By requiring the HRA annually, each employee will be provided a Personal Wellness Profile, which will provide knowledge about their health risk factors and how they have changed over the course of the year. Employee's personal data is not shared with CCPS and HIPAA regulations are followed. A high level summary of the Wellness Profile results is shared with CCPS, to provide measurement of the performance of the CCPS Wellness Initiative over time.
I signed up for (or renewed) a 1-Year World Gym Membership during the Spring 2016 enrollment period. What do I need to do to keep my gym membership?
The online questionnaire and biometrics must be completed annually. All participants must attend an enrollment session annually to complete the renewal process.
ALL CCPS employees and family members who participated in Spring 2016 must complete the HRA and biometrics during the Spring 2017 enrollment period. Failure to complete both components will result in termination of your World Gym Membership and/or Weight Management programs through KeepWell@Work.
My family member wants to sign up, but I do not. Is this allowed?
The CCPS employee MUST complete the online questionnaire, biometrics and attend an enrollment session to guarantee family member eligibility. However, the CCPS employee is NOT required to sign up for a gym membership and/or weight management program.
Family members are not eligible to receive any wellness benefits if the CCPS employee does not participate.
The CCPS employee must be present at the time of family member sign up in order to sign, and thereby authorize, the payroll deduction amount. Payroll deduction forms must be signed in person by the CCPS employee; faxing or emailing a payroll form is not acceptable.
I was a gym member a few years ago/my membership expired a few months ago, but I no longer have an active gym membership. Do I need to pay the $20 enrollment fee?
You are considered a "new" World Gym member if you do not have an active membership at the time of sign-up and will have to pay the $20 enrollment fee. All "new" World Gym members are required to pay the $20 enrollment fee.
My family has a very busy schedule and we won't be able to make it to one of the sign-up sessions. What should we do?
Enrollment is available at the KeepWell Center at Calvert Memorial Hospital for participants unable to attend an enrollment session. Email email@example.com or call 410-535-8233 for more information. If you are unable to sign up during the Spring 2017 enrollment period, you will have to wait until the Fall 2017 enrollment period to sign up.
What is included with my Gym Membership?
Each gym membership is a 1-Year Unlimited membership. This means there is no limit to the number of times you can use a given gym per day. All group exercise and spin classes offered by World Gym are included at no additional cost. Childcare is not included in your World Gym Membership.
I don't want any Fitness Center Memberships or the Nutrition Services. Can I just do the Health Risk Assessment (HRA)?
You are not required to sign-up for a fitness center membership or nutrition services. The cost of your HRA will be deducted from your payroll. The cost of the HRA is $26, which is processed as a $1.09 semi-monthly payroll deduction. The HRA cost must be deducted from your payroll; you cannot pay for the full cost upfront at the time of enrollment.
Is there a limit to the number of family members that I can sign up under my payroll?
There is no limit to the number of family members an employee can add to their payroll. However, once deductions are processed, they can not be cancelled until the Spring 2018 enrollment period. All payroll deductions will continue for one full year. The CCPS employee must be present at the time of family member sign up in order to sign, and thereby authorize, the payroll deduction form.
Who qualifies as a family member?
Family members are defined as one of the following relations to the CCPS employee AND living within the same household:
- Other Dependent
Can I just pay for my membership or HRA up front, when I sign-up?
The discounted rates for program incentives are only available when processed through payroll deduction.
If I sign up for a Fitness Center Membership and/or Nutrition Services, is there a charge for the HRA?
The cost of the HRA is waived for all participants signing up for a fitness center membership and/or nutrition services.
I already have a Gym Membership. Can I still sign-up? How does that work?
Current World Gym members are eligible to "rewrite" their contracts to join the KeepWell@Work program. There is no lapse in member access when completing a rewrite. The monthly rate will change from the non-KeepWell@Work rate to the $15.00 per month rate on the billing cycle following program enrollment. The $20 new member enrollment fee is waived for existing members with a long-term contract (one-year or longer).
I would like to cancel one of the programs I signed up for. What do I need to do?
Cancellations can only be processed after you have fulfilled your one year agreement. Participants who enrolled or renewed during the Spring 2016 period are currently eligible to cancel their gym membership and/or weight management programs. Cancellation forms are available at enrollment sessions; email or phone requests to cancel are not accepted.
I currently pay for childcare with my Gym Membership now. Can I pay for World Gym Childcare through payroll deduction?
Childcare fees cannot be processed through payroll deduction. Childcare fees are processed separately by World Gym.
Does the CCPS employee have to be present for the Family Member(s) to sign up?
Yes. The CCPS employee must be present at the time of any family member sign up in order to sign, and thereby authorize, the payroll deduction form.
Do I need to bring anything with me to sign up?
Yes & No. All of the enrollment materials are maintained by the KeepWell staff at the enrollment session. Select memberships require an enrollment fee that must be paid by cash or check. Participants interested in submitting recent lab work for their reports can bring a copy of the results to the enrollment session.
When can I expect to receive my Personal Wellness Profile (PWP) Report?
The reports are not processed until AFTER the end of the enrollment period. Reports are typically completed two weeks after the end of the enrollment period (not your sign-up date). A notification will be sent to the email address provided at the time of enrollment when reports are available for download.
When are you offering sign-up sessions?
Please see the schedule here for more information.
Will there be an extension period for anyone who misses the deadline?
No. All deadlines are determined by CCPS. KeepWell staff can not grant an extension.
How does the payroll deduction work?
Payroll deductions are processed semi-monthly (two times each month). The amount of the deduction is determined by multiplying the total monthly amount by 12 (for 12 months in a year). That monetary amount is then divided by 24 (representing the 24 pay periods in one year). That amount is your semi-monthly payroll deduction. It will come out of your paycheck twice each month.
What is the stipend?
CAESS employees should refer to Article 14.18 of their union contract with the Board of Education. CASA employees should refer to Article 19.5 of their union contract with the Board of Education.
I am a part-time CCPS employee. Am I eligible to participate in the program?
Yes, CCPS employees under an employment contract, including part-time, are eligible to participate in the program. The program is not offered at this time for substitutes.
KeepWell staff has a listing of eligible employees, provided by CCPS. For questions regarding your eligibility, please email firstname.lastname@example.org or call 410-535-8233.
Who determines program eligibility?
CCPS determines program eligibility and works in partnership with the KeepWell@Work staff.